Accountants for Shopify Sellers
Shopify is not a marketplace, so you are the seller of record and account for the VAT yourself. We handle payout reconciliation, VAT, bookkeeping and tax returns for Shopify store owners across the UK.
Shopify does not handle your VAT
On Amazon and eBay the marketplace often accounts for VAT on your behalf. On your own Shopify store it does not — you charge it, you collect it and you remit it. That difference catches a lot of sellers out.
Sales, fees, refunds, payment deposits and costs recorded clearly.
Support with VAT returns, Self Assessment, Corporation Tax and annual accounts.
Help with Xero, QuickBooks, FreeAgent and ecommerce reporting systems.
Support with sales, discounts, refunds, payment reports and platform data.
Help reconciling Shopify Payments, PayPal, Stripe and bank deposits.
VAT registration checks, VAT returns and Making Tax Digital support.
Self Assessment, Corporation Tax and annual accounts support.
Accountants for Shopify Sellers and Ecommerce Businesses
Shopify gives businesses the opportunity to sell online quickly, but managing the accounting side can become difficult as orders, payment providers, refunds, stock and VAT requirements increase.
There is one difference from selling on Amazon or eBay that matters more than any other. Those are marketplaces, and in many cases they account for VAT on your behalf. Your own Shopify store is not a marketplace — you are the seller of record, so charging, collecting and remitting VAT is entirely your responsibility.
Gondal Accountancy helps Shopify sellers keep their records organised, understand their figures, prepare tax returns and stay on top of VAT, bookkeeping and ecommerce reporting. We are based on Stratford Road in Hall Green, Birmingham, and work with store owners across the West Midlands and the rest of the UK.
Shopify Accounting Challenges We Help With
A successful Shopify store needs clean records, reliable reporting and proper tax planning.
You Are the Seller of Record
Unlike a marketplace, Shopify does not account for VAT on your behalf. Charging, collecting and remitting it correctly is your responsibility.
Multiple Payment Streams
Shopify sellers may receive income through Shopify Payments, PayPal, Stripe, Klarna and other providers, making reconciliation more complex.
Stock and Product Costs
Tracking stock, supplier costs, delivery charges and product margins is essential for understanding true profit.
Selling Into the EU
Cross-border sales from your own store usually mean handling OSS or IOSS yourself, rather than a marketplace doing it for you.
Shopify Accounting Services
Practical ecommerce accounting support for Shopify sellers, online shops and growing brands.
Shopify Bookkeeping
Bookkeeping support for Shopify sales, platform fees, payment deposits, refunds, delivery costs, stock, marketing spend and business expenses.
VAT Returns
Support with VAT registration checks, VAT return preparation, ecommerce VAT records and Making Tax Digital compliance.
Annual Accounts
Annual accounts and Corporation Tax support for Shopify sellers trading through a limited company.
Self Assessment
Tax return support for sole traders and self-employed Shopify sellers, including income, expenses and tax calculations.
Management Accounts
Monthly or quarterly reporting to help you understand profit, margins, cash flow, stock movement and ecommerce performance.
Cloud Accounting Software
Support with Xero, QuickBooks, FreeAgent and ecommerce integrations to reduce manual data entry.
Keep Track of Shopify Sales, Costs and Margins
To maximise profit, Shopify sellers need to understand sales, payment fees, stock costs, delivery charges, advertising spend, refunds and VAT. Without organised records, it can be difficult to make confident business decisions.
We help you organise your figures so you can see what is working, what is costing too much and where your store can grow more profitably.
Sales and Refund Reporting
We help record Shopify sales, discounts, refunds and payment reports clearly.
Stock and Cost Tracking
We help organise stock, supplier costs, postage, packaging and marketing spend.
Tax and VAT Confidence
Support with VAT, Self Assessment, Corporation Tax and annual accounts where required.
Benefits of Hiring Shopify Accountants
Good accounting gives Shopify sellers better control, cleaner records and more useful financial information.
Save time
Spend less time sorting spreadsheets and more time growing your Shopify store.
Stay compliant
Keep your bookkeeping, VAT records, tax returns and annual accounts organised.
Understand profit
See how stock, postage, payment fees, advertising and platform costs affect your margins.
Plan growth
Use clearer figures to plan stock, pricing, marketing spend and cash flow.
Our Shopify Accounting Process
A structured process to make Shopify bookkeeping, VAT and tax reporting easier to manage.
- We review your Shopify store, business structure, sales channels, payment providers and current bookkeeping process.
- You provide Shopify reports, bank statements, PayPal or Stripe reports, supplier invoices, stock costs and other expense records.
- We organise your sales, refunds, fees, payment deposits, delivery charges, stock costs and business expenses.
- We prepare bookkeeping reports, VAT returns, Self Assessment, annual accounts or Corporation Tax support depending on your needs.
- We explain your figures clearly and highlight any tax, VAT, stock, cash flow or profitability issues.
- We help improve your accounting systems so your Shopify records are easier to manage going forward.
Professional Accounting Support
Why Choose Our Accounting Services?
Qualified Accountants and Tax Specialists
We provide professional accountancy and tax support with a clear, practical and friendly approach. Accounting is not only about preparing figures; it is about helping you understand your finances, meet your obligations and make better business decisions.
Our team can support you with accounts, tax returns, VAT, payroll, bookkeeping, business planning and tax advice. We aim to make your finances more organised, easier to manage and more useful for decision-making.
We also use modern accounting software, including platforms such as Xero and QuickBooks, to improve efficiency, automation and the overall client experience.
Dedicated Accountant
You will have a dedicated point of contact who understands your business, your records and your accounting needs.
Transparency and Simplicity
We provide clear communication and straightforward pricing, so you know what you are signing up for before work begins.
Ongoing Support
Our team can support you by phone, email or online, helping you deal with accounting and tax queries efficiently.
Need Help With Your Shopify Accounts?
Speak to Gondal Accountancy for help with Shopify bookkeeping, VAT, cloud accounting, tax returns and ecommerce reporting.
Ecommerce Accounting for Amazon, eBay, Shopify, Etsy and TikTok Shop Sellers
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WooCommerce Accountants Birmingham
Bookkeeping, VAT and tax support for WooCommerce stores, website orders, payment gateways, refunds, stock and ecommerce financial reporting.
More DetailsShopify Accountants FAQs
Common questions about Shopify accounting, bookkeeping, VAT and tax returns.
Shopify accounting and getting help
A Shopify accountant understands Shopify Payments, Stripe, PayPal and Klarna payouts, fees, refunds, stock and VAT, and turns your store data into clear accounts, VAT returns and tax filings.
There is no legal requirement, but because you are the seller of record on your own store, you are responsible for charging and remitting VAT yourself. An accountant keeps that right, reconciles your payment processors and files accurate returns.
Yes. Our office is on Stratford Road in Hall Green, Birmingham, and we support Shopify store owners across the West Midlands. Because store data and records are shared digitally anyway, we work with sellers anywhere in the UK on the same terms and the same fee.
VAT on your Shopify store
Usually yes. Shopify is not a marketplace in the VAT sense, so when you sell from your own store you are the seller of record and you collect and remit the VAT yourself through your VAT return — Shopify does not do it for you. This catches many sellers out; we set your store and records up correctly.
A UK business must register for VAT once taxable turnover exceeds £90,000 in any rolling 12-month period, or sooner if you expect to. Many sellers also register voluntarily to reclaim VAT on stock and fees. We run a VAT check before you register and handle your returns.
Likely yes, and the responsibility is yours. Because Shopify is not a deemed-supplier marketplace, you handle EU VAT through the One Stop Shop (OSS) for goods shipped within the EU and the Import One Stop Shop (IOSS) for low-value imports. We review your cross-border position.
Yes. We reconcile every payout against your bank, separating gross sales, processor fees, refunds and chargebacks so your figures and VAT are accurate.
Tax, MTD and getting started
All VAT-registered businesses must keep digital VAT records and file under Making Tax Digital for VAT. Sole-trader sellers also fall under Making Tax Digital for Income Tax by qualifying income — it already applies above £50,000, extending to over £30,000 from April 2027 and over £20,000 from April 2028. We help you get software and records ready.
Yes. You must declare your trading profits regardless of whether a platform reports them. You only avoid Self Assessment if your gross trading income stays under the £1,000 trading allowance — above that, register and file.
Yes. We prepare Self Assessment for sole traders and directors, plus annual accounts and Corporation Tax for limited company Shopify businesses.
It depends on your turnover, VAT status, how many payment providers you use and whether you sell cross-border. A sole trader with one payment processor is a very different job from a VAT-registered company selling into the EU. We look at your store and agree a fixed fee before any work starts, so it does not change afterwards. The first conversation is free.
Business Sectors We Support